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Administrative Assistant Castle Partial Program Camden

Administrative Assistant Castle Partial Program Camden

Job ID 
2017-1790
# of Openings 
1
Job Locations 
US-NJ-Camden
Posted Date 
9/27/2017

More information about this job

Overview

Full Time Administrative Assistant

Castle Partial Program in Camden

Monday to Friday

7:30 AM to 3:30 PM

  • High school graduate or equivalent.
  • Must have minimum of 3 years experience as an office manager/administrative assistant preferably in a hospital or health care setting.      
  • Must have excellent professional telephone skills, strong knowledge of mental health language (DSM) also required.
  • Knowledge of office procedures, equipment and systems including telephone, fax, copy machine, calculator and strong knowledge of work processing packages.

Responsibilities

Responsibilities:

  • Primary duties include the provision of clerical and administrative support to the CASTLE Children’s Acute Partial Program, including the Program Director, Medical Director and affiliated personnel.
  • Must be able to efficiently coordinate intake appointments, weekly family meetings, and psychiatric services.
  • Establishes and maintains effective office procedures and efficient work flow in a professional and timely manner.
  • Interfaces with internal and external systems as a major element of the day to day operation.
  • Receive incoming calls and visitors, providing information and resolving problems.
  • Open and distribute mail.
  • Record, prepare, and distribute minutes of meetings.
  • Work independently on special projects as assigned.
  • Order supplies necessary for program.
  • Enter patient registration and billing information into computer daily.
  • Files documentation in the medical record.
  • Maintains confidentiality of patients/families in the CASTLE program.
  • The administrative assistant sets the tone and the overall persona for the physical environment.

Qualifications

  • High School diploma or equivalent. 
  • Must be able to type a minimum of 60 words per minute. 
  • Must be familiar with dictation, transcription and copying equipment.
  • Must receive a satisfactory background investigation report.

 

PHYSICAL DEMANDS: 

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

EOE M/V/F/D